# Invite Your Team and Set Permissions

> Invite staff by email, choose between admin and member roles, change roles as jobs change, and remove access when people leave.

Canonical: https://sportsbookingmanagement.com/help/invite-your-team-and-set-permissions
Last updated: 2026-10-17

Help › Team & Permissions

Add staff by email, choose between admin and member, and change or remove access as people join and leave.

By [Jordan Ellis](https://sportsbookingmanagement.com/authors/jordan-ellis), Facility Operations Lead. Last updated October 17, 2026.

Everyone who works your desk should have their own login. Shared accounts make the booking history useless — when every change is attributed to the same generic user, you cannot answer who moved a booking or why.

## Invite someone

1. Open Members
2. Invite by email address, with their name
3. Choose a role
4. Send — they receive an email invitation to join your organisation

## The two roles

- Member — can view the calendar and make bookings
- Admin — can also manage venues, team, and settings

Front-desk and coaching staff want member. Reserve admin for the people who should be able to change your opening hours, your pricing, and your Stripe connection, because those settings affect what every other member can do and what your customers see.

## Changing and removing access

- Change someone’s role inline from the member list when their job changes
- Remove a member when they leave — their bookings stay in the history
- Search the list by name or email when the roster gets long

Removing access when someone leaves is the one piece of housekeeping worth doing the same day. An ex-member of staff with a working login can still move your calendar.

## Seeing what someone has booked

From the member list you can jump to the calendar filtered to that person’s bookings. That is the quick way to pick up a departing colleague’s commitments before their last day.

## Your own details

Each person manages their own name, phone, and password from Profile. Email addresses cannot be changed after signup, so if someone needs a different address, invite the new one and remove the old member.

## FAQs

### What is the difference between admin and member?

Members can view the calendar and make bookings. Admins can do that and also manage venues, the team, and organisation settings including pricing and payments.

### How many people can I invite?

There is no seat limit on the paid plan. Give every member of staff their own login rather than sharing one, so the booking history stays meaningful.

### Can I change someone’s email address?

No. Email addresses are fixed after signup. Invite the person on their new address and remove the old member — their past bookings remain in the history.

### What happens to bookings when I remove someone?

The bookings stay. Removing a member revokes their access to your organisation without deleting anything they created.

## Related

- [Getting Started: Set Up Your Facility](https://sportsbookingmanagement.com/help/getting-started)
- [Approve or Reject Booking Requests](https://sportsbookingmanagement.com/help/approve-or-reject-booking-requests)